Create Handouts From PowerPoint In A Word Document

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Many of us I believe have thought of a way on how to include PowerPoint slides, outlines, or notes in a Word document. Well the solution is very easy and here is the way on how it can be done;

First of all we must open the PowerPoint Presentation that we want to convert to Word.

For the PowerPoint 2007 users we must select the Office Button which is located at the top left corner of our window, and from the drop down menu that appears we select the category Publish and then from the right we select the command Create Handouts in Microsoft Office Word.

For the PowerPoint 2010 users we must select the tab File in order to go to backstage view and from the drop down menu we select the category Save & Send and then from the right we select the command Create Handouts as shown in the image below.

01

One way or the other the Send To Microsoft Word dialog box appears where we can select the page layout in Microsoft Word. We can select from the following options.

  • Notes Next To Slides
  • Blank Lines Next To Slides
  • Notes Below Slides
  • Blank Lines Below Slides
  • Outline Only

02

In the area of the dialog box name Add Slides To Microsoft Word Document we can select from the following two options:

Paste:

Depending on what layout we chose, the slides will appear in Microsoft Word as shown in the image below, where I had chosen the layout Notes Next To Slides. Whatever changes we do though in our slides in PowerPoint will not be updated in Microsoft Word.

03 (2)

Past Link:

Depending on what layout we chose, the slides will appear in Microsoft Word as shown in the image below. By pasting the slides with a link we can update the slides in the Word document by right clicking on a thumbnail of a slide and from the shortcut menu that appears we select the command Update Link as shown in the image below.

03

Also by right clicking on a thumbnail in Word, and from the shortcut menu that appears by selecting the command Linked Slide Object a new menu will appear where we can:

  • Edit Link: PowerPoint opens in order to edit the slides.
  • Open Link: PowerPoint opens.
  • Convert: We can convert the link into an object.
  • Links:

04

In the image below I have selected the command Links from the shortcut menu where the dialog box Links has appeared. In this dialog box we can do all the adjustments that we want by selecting the appropriate commands.

05

If we double click on a thumbnail of a slide, the PowerPoint application will start automatically with our current presentation ready for editing.

You can also check out the video below, describing the steps on how to Create Handouts From PowerPoint Into Word.

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