Have you ever create a document in Word and after finishing typing it, you notice some red underlines in certain words of the document? Even though the words are correct and you haven’t typed anything wrong, the spelling check shows that they are incorrect? Word assumes that these particular words are misspelled. So what do we do? We add these “unknown” words in the programs dictionary, so the next time that we type these words, they will not be marked by the red underline and considered misspelled. Below I will describe how this can be done.
The easiest and quickest way to add a word in the Custom Dictionary is to locate it (by its red underline) and to do a right click anywhere in the word. Once we do the right click, a shortcut menu appears as shown in the image below.
In this shortcut menu we are proposed with some words that assumes what we wanted to write such as Roves, Rivas and etc. Right below we can use the command Ignore All, just in case we have the “incorrect” word repeated in the rest of the document, and so by using the Ignore All command all the occurrences of the particular word in the document will be Ignored but not added to the dictionary. This means that if we type again the same word again it will underlined again and treated as misspelled.
Finally from the shortcut menu, we have the command Add To Dictionary as we can see in the image below. If we select this command the “misspelled” word will be added to the Custom Dictionary and will no longer be treated as incorrect. Meaning that wherever the particular word is repeated in the current document or if we type it again in a new document it won’t be considered wrong anymore. Just a simple click at that is it, the word is added to the Custom Dictionary.
When we have more than one misspelled word in our document or we want to add many words in the Custom Dictionary, the best way is to follow the procedure below. We must select the Review tab and from the area of the ribbon named Proofing at the left, we select the command Spelling & Grammar as we can see in the image below.
Once selected the task pane appears at the right of the screen named Spelling as shown below. First of all we have the misspelled word written, and right below we have the following options:
Ignore: If we select this command only the current incident of the word will be ignored, and then we will move on to the next misspelled word.
Ignore All: If we select this command all the incidents of the word in the document will be ignored and then we will move on to the next misspelled word.
Add: If we select this command the current incident of the word will be added to the Custom Dictionary. This means, that wherever the particular word is written in the document, or if we type it again in this document or a new document it won’t be considered misspelled. It is the same thing as if we followed the procedure described previously.
Right below of the three commands described above, we have a pane with different suggestions of the word that we meant to type in.
If we want to replace the word that the dictionary thinks misspelled, all we have to do is to select the word that we want to change from the suggestion list and then press on either on one of the following commands.
Change: If we select the command Change, the current incident of the word will be replaced by the one that we selected from the suggestion list.
Change All: If we select the command Change All, all the incidents of the word in our document will be replaced by the one that we selected from the suggestion list.
If we don’t know how a word is pronounced properly, we can also check the word from the suggestion list and then at the middle of the Spelling pane, we can press the small speaker which is located at the right of the word, and we will hear its pronunciation.
Once the Spelling & Grammar check has finished, a warning dialog box appears mentioning the following:
Spelling And Grammar Check Complete. You’re Good To Go!
That is it. We have checked our document for spelling and grammar mistakes, but also we have added words that the Custom Dictionary didn’t include them. In my next post I will describe how we can edit the Custom Dictionary, in order to include or exclude words from it.
Below you can check out the video describing how to add a unknown word in the Custom Dictionary in Word 13.