Many times we have finished typing in our document and we want to start a new page in order to continue typing. Many people in order to move to a new page start pressing the Enter button until they see a new page appear. Wrong.
That’s why Word provides us with Page Breaks and Section Breaks. We use them in order to change the layout or format changes in a document.
To simply create a Page Break, we move our cursor to the end of the last paragraph of our document and then we select the Insert tab and from the area of the ribbon named Pages we select the command Page Break as we can see in the image below. Where the insertion point is, that is where the page ends and the next page begins.
A new blank page has been inserted in our document. Another quick way of inserting a page break is to press the Ctrl and Enter button.
The Page Break appears like the following image in our document:
We also have a couple of more breaks that we can use in our document. In order to locate all the page breaks and section breaks we must select the Page Layout tab and from the area of the ribbon named Page Setup we select the command Breaks as we can see in the image below:
Once the drop down menu appears, we see that we can insert a Page Break as described above. We can also insert the following:
Column Break: Assuming that we have formatted our document into columns and we want to insert a column break in order for the text following the column break to begin in the next column as we can see in the image below.
Text Wrapping Break: Assuming that we have a web page with objects, this command will separate the text around the objects, such as caption text from the body text.
From the drop down menu of the Breaks command we can also insert Section Breaks in our document. We can separate our document into chapters by using Section Breaks. Let’s see what available Section Breaks that we can use are:
Next Page: This is very important when we are working with headers, footers and other page formatting. It inserts a Next Page Section Break, which means it ends one section of our document and begins a new section by adding a new page. It is very useful for different headers and footers.
Continuous: It works the same as the Next Page Section Break but it doesn’t begin the new section by adding a page.
Even Page: It inserts a section break and begins the new section on the next even-numbered page
Odd Page: It inserts a section break and begins the new section on the next odd-numbered page
The reason for using Odd and Even page breaks, is that it is very helpful when we are printing a booklet, for example we are writing a book and we want all the chapters to begin on the right hand page when someone is reading it.
For all the non printing characters to appear we must activate the Show/Hide button which is located on the Home tab and in the area of the ribbon named Paragraphs we select the command Show/Hide as shown in the image below. The same way we de-activate it.