Cross Reference in Word 2016 Document

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Many times, in a long document we tell readers where to go in order to find more information about a certain topic. That is where Cross-references come to. We can refer readers to headings, page numbers, footnotes, endnotes, equations and figures. In order to create Cross-references in a Word 2016 document, all you have to do is to continue reading.

First of all, we must place our cursor at the spot that we want our Cross Reference to be inserted. Then, we must select the Insert tab and then we locate the area of the ribbon named Text. Once located we select the Cross Reference command as shown in the image below.

Insert - Text - Cross Reference

Straight away the Crossreference window appears as we can see below. The Cross-reference window is separated by the following areas.

Cross Reference

Reference Type: We can choose what sort of Reference we want. The options available are the following:

  • Numbered Item
  • Heading
  • Bookmark
  • Footnote
  • Endnote
  • Equation
  • Figure

Insert As Hyperlink: We can choose either the Reference will be inserted as an Hyperlink or not.

Insert Reference To: We can choose where the Reference will be referred to. The options available are the following:

  • Page Number
  • Paragraph Number
  • Paragraph Number (No Context)
  • Paragraph Number (Full Context)
  • Paragraph Text

Include Above/Below: We can select whether the Reference will be inserted Above or Below of the items mentioned above.

For Which Numbered Item: Depending on what we select from the Reference Type and what we have in our document, a list of these items will appear in this text box.

In the image below, I have selected the command Reference Type, and straight away the drop down menu appears with all the available items. All we have to do is to select the one that we want.

Reference Type

In the image below, I have selected the command Insert Reference To, and straight away the drop down menu appears with all the available items. All we have to do is to select the one that we want.

Insert Reference To

In the image below, I have selected Reference Type: Heading, Insert Reference To: Heading Text, and straight away under the area named For Which Heading, all the Headings in our document appear. All, that is left to do is to select the Heading that we want to insert the Reference and then press the Insert button and afterwards the Close button in order for the Reference to be inserted.

For Which Heading

Once the Cross-reference is inserted at the spot that we wanted, all we have to do is to move over it and straight away we are notified with the following:

  • Current Document: That the Cross-reference is in the current document.
  • Ctrl + Click: In order to follow the link to the Cross-reference.

Ctrl + Click

So, a Cross Reference is an instance withing a document which refers to related information somewhere else in the same document.  A very useful feature in order to explain certain things within the document.

In the image below you can check out the video describing how to Insert A Cross-reference in a Word 2016 Document.

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