Insert Closed Captions on Videos in PowerPoint 365

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Insert Closed Captions in PowerPoint

Now, in PowerPoint we can add Closed Captions to our Presentations. Why should we bother to Add Closed Captions?

  • First, to gain a larger audience
  • Secondly, we reach out to people with hearing disabilities
  • and Thirdly, we reach out to people who speak other languages other than the one in our Video.

In order to find out how to Insert Captions on a Video in a PowerPoint Presentation just continue reading.

We must select the Insert tab and from the right area of the ribbon named Multimedia, we locate the command Video as shown in the image below.

Insert Multimedia

Once we select the Video command, the drop down menu appears with the commands Online Video and Videos on My PC, where we can select from in order to insert a Video in our Slide.

Video On My PC

In the image below, I have already inserted a Video on my Slide. Once the Video is in the Slide and selected the Video Tools main tab appears, which is separated by two sub-tabs: the Format tab and the Playback tab as shown below.

Playback Tab

Once we make sure the Playback tab is selected, we locate the area of the ribbon named Caption Options from the right. We then select the Insert Captions command and from the drop-down menu we select the command Insert Captions. If we hover over the command, we are notified with the following:

Insert WebVTT Closed For Your Media Here

Insert Captions

Once we select the Insert Captions command, the Insert Captions dialog box appears, where we must locate the VTT file (as mentioned above). In order to create VTT files just follow the link here. Once we locate the VTT file and select it, we press the Ok button in order to return to our Presentation and especially the Video.

Insert Captions Dialog Box

In the image below we can see our Video in the Slide, and at the bottom right corner of the Video, we have the Subtitles command available. If we just press on the command, we can choose either to turn the Subtitles Off, or to select the Subtitle that we want, if we have more than one available.

Subtitltes On - Off

In the image below, we can see the Video that is been played among with the Subtitles.

Video Player

Also in the next image is an example of the Subtitles been played among with the Video in a PowerPoint Presentation.

Video Player

Once we have inserted Captions on our Video, and we do not need them anymore we must select the Playback tab again, and from the Captions area of the ribbon, we select the Insert Captions command and from the drop down menu we select the command Remove All Captions as shown in the image below.

Remove All Captions

Below you can check out the video describing how to Insert Closed Captions on Videos in PowerPoint 365.

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