Enhanced Share Feature in Office 365

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When we work on a file, we can directly save it to OneDrive either Personal or Business. OneDrive gives us access to all our files anytime, anywhere. We simply share and collaborate on files inside and outside our organization. When we do it, any changes we make on the file, will be updated seamlessly. When we work in Microsoft Office, we can co-author on a Document, Presentation or a Workbook on one device, and then finish it on another one. We can use a variety of tools to annotate, highlight or even comment on it. To Share our Document, Workbook or Presentation just continue reading.

Share Options in Office 365

In the image below, I have Microsoft Word running, and then selected the File tab in order to move to Backstage View and then from the drop-down menu that appeared from the left, I have selected the command Share.

Drop Down Menu - Share

Once selected the Share dialog box appears as shown below. In this dialog box we are notified with the following:

  • Please Upload Your Document To OneDrive To Share It

We can share our document either to OneDrive Personal or OneDrive Business.

We can also attach our Document in an E-Mail Message either as a Word Document or a PDF file.

All we need to do is to select what we want to do.

Share to OneDrive

Another way to use the Share command is, once we have Microsoft Word running, at the top right corner of the ribbon we notice the Share command as shown below. All we need to do is to select it and straight away the Share dialog box will appear as described above.

In the image below, I have Microsoft PowerPoint running, and then selected the File tab in order to move to Backstage View and then from the drop-down menu that appeared from the left, I have selected the command Share.

Drop Down Menu - Share

Once selected the Share dialog box appears as shown below. In this dialog box we are notified with the following:

  • Please Upload Your Presentation To OneDrive To Share It

We can share our presentation either to OneDrive Personal or OneDrive Business.

We can also attach our Presentation in an E-Mail Message either as a PowerPoint Presentation or a PDF file.

All we need to do is to select what we want to do.

Share to OneDrive

Another way to use the Share command is, once we have Microsoft PowerPoint running, at the top right corner of the ribbon we notice the Share command as shown above. All we need to do is to select it and straight away the Share dialog box will appear as described above.

In the image below, I have Microsoft Excel running, and then selected the File tab in order to move to Backstage View and then from the drop-down menu that appeared from the left, I have selected the command Share.

Drop Down Menu - Share

Once selected the Share dialog box appears as shown below. In this dialog box we are notified with the following:

  • Please Upload Your Workbook To OneDrive To Share It

We can share our workbook either to OneDrive Personal or OneDrive Business.

We can also attach our Workbook in an E-Mail Message either as an Excel Workbook or a PDF file.

All we need to do is to select what we want to do.

Share to OneDrive

Another way to use the Share command is, once we have Microsoft Excel running, at the top right corner of the ribbon we notice the Share command as shown above. All we need to do is to select it and straight away the Share dialog box will appear as described above.

In the image below I have two E-Mail Messages opened. In the top one we can notice the Attachment of our Word Document. In the second one we can notice the file Attached as a PDF File.

Attach A Copy as Attachment or PDF

Below you can check out the video describing the enhanced Share Feature in Microsoft Office 365.

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YouTube Channel

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