Set Proofing and Display Language in Microsoft Office 365 Applications

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In our multicultural word, we often find ourselves within Microsoft Office applications, the necessity to work in other languages rather than our native language. We can even set both the Display Language and the Editing Language to be the same, or we can make them to be in different languages if we want. We can have multiple languages installed, and switch between them quickly and easily.

Below, I will describe and show how to make Microsoft Office applications to work in another language.

We must pay attention to the three basic areas, where we might want to change the language:

  • Display Language: Also known as User Interface or “UI”, which is all the buttons, menus and commands in Office.
  • Editing Language: Is the Language, where we type and edit our content.
  • Proofing Tools: So we can do the Spelling and Grammar check.

Set Proofing and Display Language in Microsoft Word 365

We must select the Review tab and locate the area of the ribbon named Language as shown below.

Review - Language Area

Once the Language area of the Review tab is located, we select the command Language as shown beneath, where the drop-down menu appears with the two following commands available:

  • Set Proofing Language: We can choose the language of the selected text.
  • Language Preferences: We can set the editing, display, Help and ScreenTip Languages.

Review - Set Proofing Language

Whichever of the two above commands we select, the Word Options dialog box will appear as shown below, with the Language Category selected from the left.

In this dialog box, and under this category we can Set The Office Language Preferences. This dialog box is separated in two areas, which are the following:

Word Options - Language

a. Choose Editing Languages:

We Can Add Additional Languages To Edit Your Documents. The Editing Languages Set Language Specific Features, Including Dictionaries, Grammar Checking And Sorting.

In the image below, we can see the Editing Languages that are installed, where for the example below we have the Greek and the English Language installed. We also notice, that the Keyboard Layout is Enabled, and Proofing (Spelling, Grammar, etc.) are installed.

In order to add a Dictionary in Microsoft Word, you can check out the post that I have described at

Choose Editing Languages

b. Choose Display Language:

In this area, we can set the Language priority order for the buttons, tabs and Help. By changing the Display Language and the Help Language, all the commands (menus, commands, areas, etc.) will match the Display Language that we have selected. The same stands for the Help Language also. In my example, I have the English and Greek language installed for the purpose of my posts. If we change the Display Language, we will be notified to restart the application for the changes to take place.

If we want to install a different Language for the Display, we can select the link below the Choose Display Language

How Do I Get More Display And Help Languages From

Once the link is selected, we just follow the steps to download a different Language Pack.

Choose Display Language

For this post I have used the Microsoft Word 365 application, but the same procedure stands for Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook. If we change the Display Language for one application, it will take effect to the rest of the applications also.

Below you can check out the video describing How To Set the Proofing And Display Language in Microsoft Office 365 applications.

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