How To Activate or Deactivate The Alt Text Feature in Microsoft Word, Microsoft PowerPoint

Posted on

In a previous post of mine I had mentioned about how to Add or Edit Alt Text in PowerPoint, a post where you can find right here. In this post I will describe how to activate or deactivate this feature which is available in Microsoft Word and Microsoft PowerPoint.

As mentioned: Alternative text is text associated with an image that serves the same purpose and conveys the same essential information as the image. In situations where the image is not available to the reader, perhaps because they have turned off images in their web browser or are using a screen reader due to a visual impairment, the alternative text ensures that no information or functionality is lost. Absent or unhelpful alternative text can be a source of frustration for visually impaired users of the Web.

All you need to do is to continue reading this post.

In the image below, I have opened the Microsoft Word application, where must select the File tab in order to move to Backstage View. Once in Backstage View, from the drop-down menu that appears from the left we select the category Options.

File - Options

Once the Options command is selected, the Word Options dialog box appears as we can see below. From the left we must select the category Ease Of Access, and then from the middle of the dialog box we locate the area Automatic Alt Text. Under this area we are notified with the following:

Automatic Alt Text Generates Descriptions For Pictures To Make Them Accessible For People With Vision Impairments. Access Alt Text Any Time By Clicking “Edit Alt Text…” In The Right Click Menu For Pictures.

If we want to Generate Automatic Alt Text for Pictures, we must activate the check box at the left of the command where it mentions the following:

Automatically Generate Alt Text For Me

Once we have done the appropriate settings we press the Ok button at the bottom right corner of the Word Options dialog box in order to return to our Document.

Word Options - Ease Of Access

In the image below, I have inserted a Picture in a Document, where immediately at the bottom the Screen Tip appears mentioning the following:

  • Alt Text: A Picture Containing Building, Sky, Red (The description depends on the picture that we have inserted).

Alt Text Description

If we do a right click on the image, the shortcut menu will appear, where we select the command Edit Alt Text. Once the command Edit Alt Text is selected the Alt Text task pane will appear, where I have described in a previous post.

Alt Text Task Pane

In the image below, I have opened the Microsoft PowerPoint application, where must select the File tab in order to move to Backstage View. Once in Backstage View, from the drop-down menu that appears from the left we select the category Options.

File - Options

Once the Options command is selected, the PowerPoint Options dialog box appears as we can see below. From the left we must select the category Ease Of Access, and then from the middle of the dialog box we locate the area Automatic Alt Text. Under this area we are notified with the following:

Automatic Alt Text Generates Descriptions For Pictures To Make Them Accessible For People With Vision Impairments. Access Alt Text Any Time By Clicking “Edit Alt Text…” In The Right Click Menu For Pictures.

If we want to Generate Automatic Alt Text for Pictures, we must activate the check box at the left of the command where it mentions the following:

Automatically Generate Alt Text For Me

Once we have done the appropriate settings we press the Ok button at the bottom right corner of the PowerPoint Options dialog box in order to return to our Presentation.

PowerPoint Options - Ease Of Access

In the image below, I have inserted a Picture in a Slide, where immediately at the bottom the Screen Tip appears mentioning the following:

  • Alt Text: A Screen Shot Of A Cell Phone (The description depends on the picture that we have inserted).

Alt Text Description

If we do a right click on the image, the shortcut menu will appear, where we select the command Edit Alt Text. Once the command Edit Alt Text is selected the Alt Text task pane will appear, where I have described in my previous post.

Alt Text Task Pane

Below you can check out the video describing How To Activate or Deactivate The Alt Text Feature in Microsoft Word, Microsoft PowerPoint 365.

Don’t Forget To Subscribe To My YouTube Channel.

YouTube Channel

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s