In Word, we can print all sorts of Drawing Objects. We can print Background Color or Background Image or even Hidden text. We can also print DocumentProperties or SummaryInformation of our WordDocument. We can also set it, so before we print our Document, the Fields or TableofContents to be updated automatically before printed. How is this done? Just keep on reading the post below.
We must select the File tab to move to BackstageView. Once in BackstageView, from the left of the drop-down menu we select the category Options as shown in the image below.
Once we select the category Options, the WordOptions dialog box appears, where from the left we select the command Display. By selecting the Display category, we can ChangeHowDocument Content is Displayed On the Screen and when Printed. We then locate the area in the dialog box named Printing Options.
Under the PrintingOptions area, we have the following commands available for us so we can activate or deactivate.
Print Drawings Created in Word: This command is activated by default, which means our DrawingObjects should be printed whenever we print our Document. We can always deactivate it if we want to.
Print Background Colors and Images: If we have added a BackgroundColor or an Image to our Document and we want to print it we should activate this setting.
Print Document Properties: DocumentProperties or SummaryInformation are stored in our Word documents. In order then for us to print this information, all we need to do is to activate this setting.
Print Hidden Text: In Word, we can easily format text as Hidden, so it can not be viewed or printed. What happens though when we want to print the HiddenText. We simply activate this setting.
Update Fields Before Printing: If we always forget to update our TableofContents before we print, we can always activate this setting, so Word can update the Fields automatically. If not, we should remember to use the following shortcut keys. Ctrl +A in order to select the whole document, and then to press F9 for Word to update the Fields.
Update Linked Data Before Printing: The same with Fields, we can always set Word to update LinkedData before we print our Document. Word treats these two settings differently, so we have to make the adjustments for each of them.
All we need to do is to activate or deactivate the commands needed and then press the Ok button located at the bottom right corner of the WordOptions dialog box, for the settings to take place and to return to our Document.
Below you can check out the video describing the ModifyingthePrintingOptions in Word365.