Modifying the Printing Options in Word 365

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In Word, we can print all sorts of Drawing Objects. We can print Background Color or Background Image or even Hidden text. We can also print Document Properties or Summary Information of our Word Document. We can also set it, so before we print our Document, the Fields or Table of Contents to be updated automatically before printed. How is this done? Just keep on reading the post below.

Display Printing Options in Microsoft Word

We must select the File tab to move to Backstage View. Once in Backstage View, from the left of the drop-down menu we select the category Options as shown in the image below.

Backstage View - Options

Once we select the category Options, the Word Options dialog box appears, where from the left we select the command Display. By selecting the Display category, we can Change How Document Content is Displayed On the Screen and when Printed. We then locate the area in the dialog box named Printing Options.

Word Options - Display Category

Under the Printing Options area, we have the following commands available for us so we can activate or deactivate.

  • Print Drawings Created in Word: This command is activated by default, which means our Drawing Objects should be printed whenever we print our Document. We can always deactivate it if we want to.
  • Print Background Colors and Images: If we have added a Background Color or an Image to our Document and we want to print it we should activate this setting.
  • Print Document Properties: Document Properties or Summary Information are stored in our Word documents. In order then for us to print this information, all we need to do is to activate this setting.
  • Print Hidden Text: In Word, we can easily format text as Hidden, so it can not be viewed or printed. What happens though when we want to print the Hidden Text. We simply activate this setting.
  • Update Fields Before Printing: If we always forget to update our Table of Contents before we print, we can always activate this setting, so Word can update the Fields automatically. If not, we should remember to use the following shortcut keys. Ctrl +A in order to select the whole document, and then to press F9 for Word to update the Fields.
  • Update Linked Data Before Printing: The same with Fields, we can always set Word to update Linked Data before we print our Document. Word treats these two settings differently, so we have to make the adjustments for each of them.

Printing Options

All we need to do is to activate or deactivate the commands needed and then press the Ok button located at the bottom right corner of the Word Options dialog box, for the settings to take place and to return to our Document.

Below you can check out the video describing the Modifying the Printing Options in Word 365.

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