Page Breaks are dividers that separate our Worksheet into different pages for printing. In Excel, automatic Page Breaks are inserted depending on the Paper Size, Margin Settings, Scale Options and the positions of the Manual Page Breaks that we have inserted. If we want to Print a Worksheet with the exact number of Pages that we want, we must adjust the Page Breaks in our Worksheet before we print it. To find out, how it is done, just keep on reading the post below.
We must select the View tab, and then from the left area of the ribbon we locate the area named Workbook Views as shown in the image below.
In the image below, I have selected the Page Break Preview, where we can see the actual page that will be printed when we decide to. We notice the Page 1 lettering in the middle of the Spreadsheet (which will not be printed) and we notice a Horizontal and Vertical Blue Line which define where the Page ends. The Horizontal and Vertical Blue Line defines a Manual Page Break that we have inserted.
If we need to adjust the Page Break manually, all we need to do is to click and select either the Horizontal or Vertical Line, or where the lines intersect at the bottom right corner and then drag them with our mouse to the position needed as shown in the image below.
Once we have dragged the lines to the position needed, we notice now that we have four (4) Pages in our Spreadsheet. We also notice that the Pages order goes from Top to Bottom and then from Left to Right, a feature that can be changed and will be described in a future post of mine. We also notice that we have besides the Straight Blue Lines (both vertical and horizontal), Dotted Blue Lines Vertical and Horizontal. The Dotted Blue Lines Vertical and Horizontal means that they are Automatic Page Breaks.
Once we have located the Page Setup area of the Page Layout tab, we select the command Breaks as shown in the image below. Once we select the command Breaks, from the drop-down menu that appears we have the following commands available and which are:
- Insert Page Break: A Page Break will be inserted depending which is the activated Cell in our Spreadsheet.
- Remove Page Break: The Manual Page Break that was inserted will be removed.
- Reset All Page Breaks: All the Manual Page Breaks will be removed and only the automatic page breaks will be displayed.
If we want to Insert a Vertical Page Break, we must select the Row below where we want the Page Break to be Inserted.
If we want to Insert a Horizontal Page Break, we must select the Column to the right of where we want the Page Break to be Inserted.
Another way to Insert a Page Break in our Spreadsheet, we just activate the Cell needed and then do a right click with our mouse. From the shortcut menu that appears we select the command Insert Page Break as shown in the image below.
The procedure is quite easy and simple for us to Insert Page Breaks in Excel. When we open our Worksheet or an entire Workbook in Excel, we are not able to see where the pages begin and where they end. All we see are the Cells that are part of the Spreadsheet. As mentioned, for us to see the Page Breaks we must locate the Workbook Views area, and then select the command Page Break Preview
Below you can check out the video describing How To View, Insert or Edit Page Breaks in Excel.
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