How To Enable or Disable The Accessibility Checker in Microsoft Office Programs?

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Before we share our Presentation, Document, Spreadsheet or even E-Mail Message, we have to make sure our Content is easy for people with abilities to read and edit. This is where the Accessibility Checker shows up in Microsoft Office Files. It finds most Accessibility Issues and it explains why each issue might be a potential problem for someone with a disability. Below you can check out how it works and how to activate it.

The Accessibility Checker also suggest how we can resolve each issue that appears. The Accessibility Checker, depending on how important the issue might be, it classifies the issue either as an Error, Warning or Tip.

  • Error: Content that makes it difficult or even impossible to read and understand for people with disabilities.
  • Warning: Content that it most cases makes it difficult to understand with people with disabilities.
  • Tip: Content that people with disabilities will understand, but it would be better for them if it was presented to them in a different way.
  • Intelligent Services. Content that is made accessible automatically, which we should review for accuracy and context.

How To Enable or Disable The Accessibility Checker in Microsoft Office Programs

In a few words the: The Accessibility Checker Helps Us Find And Fix Content in our Document That May Make It Harder For People With Disabilities To Consume Our Content. The Check Accessibility Feature Reminds us About Accessibility Issues While We Work By Showing Us A Reminder In The Status Bar.

In the image below, we can see the notification in the Status Bar in PowerPoint, that we are prompted to Investigate the Issue. It is recommended for us to Investigate the Accessibility Issue.

Accessibility Investigate

To check our Document, Spreadsheet, Presentation or E-Mail Message manually for any Accessibility Issues we must follow the steps below.

We must select the Review tab and from the left area of the ribbon we locate the area named Accessibility and then select the command Check Accessibility as shown in the image below. Immediately the Accessibility Checker Task Pane appears at the right of our PowerPoint Presentation. In this task pane we can Make Our Documents More Accessible. We Can Improve Analysis With One Click Actions To Make It Easier To Reliability For Accessibility Issues.

Accessibility Checker Task Pane

In the next image, we have a close look up of the Accessibility Checker Task Pane. In the middle of the Task Pane, we have the Inspection Results. For the current Presentation we have the Warning to Check The Reading Order of our Slides. At the bottom of the Warning Area, we can choose whether to Keep Accessibility Checker Running While We Work by simple activating the check box.

Accessibility Checker Task Pane

For us to make by default the Accessibility Checker To Be Running While We Work in Microsoft Office Applications we must follow the steps below.

Once we have started PowerPoint, we select the File tab to move to Backstage View, and from the drop-down menu that appears we select from the bottom the Options category at the left as shown below. Then from the PowerPoint Options dialog box we select the category Easy Of Access, where we can Make PowerPoint More Accessible. Right below the area named Make Your Document Accessible To Others, we activate the command Keep Accessibility Checker Running By Default.

PowerPoint Options - Ease Of Access

Once we have started Excel, we select the File tab to move to Backstage View, and from the drop-down menu that appears we select from the bottom the Options category at the left as shown below. Then from the Excel Options dialog box we select the category Easy Of Access, where we can Make Excel More Accessible. Right below the area named Make Your Document Accessible To Others, we activate the command Keep Accessibility Checker Running By Default.

Excel Options -Ease of Access

Once we have started Word, we select the File tab to move to Backstage View, and from the drop-down menu that appears we select from the bottom the Options category at the left as shown below. Then from the Word Options dialog box we select the category Easy Of Access, where we can Make Word More Accessible. Right below the area named Make Your Document Accessible To Others, we activate the command Keep Accessibility Checker Running By Default.

Word Optons - Ease Of Access

The same procedure is followed for Microsoft Outlook also. With the Accessibility Checker, it is very easy to solve Errors and Warnings, just by selecting an issue to open the Recommendation Actions list. With just one click, we can fix the issue by selecting an action, or by selecting the arrow button next to the action for more options. With the Accessibility Checker we solve and help a lot of people with reading, understanding and editing disabilities.

Below you can check out the video on How To Activate By Default The Accessibility Checker in Microsoft Office Applications.

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