Many times, we create the structure of a Document in Microsoft Word, intending it to be added later in a Microsoft PowerPoint Presentation. We create its basic form; we concentrate on the ideas that we have. We take into consideration the chronological order and many other things. This is where the Outline View comes in. The Outline View is very helpful when we create Headings and Bulleted Lists. In a previous post of mine, I described How To Save Our Presentation as an Outline in Microsoft PowerPoint, post which you can find here.What happens though, when we want this Document to be inserted in a PowerPoint Presentation as an Outline, so it will keep all the formatting that we had applied? Just keep on reading the post below.
Keep in mind, that even if our Document doesn’t have Headings or Subheadings, once we are in Outline View it will appear as a Bulleted List with a separate Bullet for each Paragraph, so don’t get confused or think that you have messed up your Document.
We must select the View tab and from the left area of the ribbon to locate the area named Views as shown below. We then select the Outline command where we can See Our Document In Outline Form Where Content Is Shown As Bulleted Points. This View Is Useful For Creating Headings and Moving Whole Paragraphs Within the Document.
Once we select the Outline View command, Microsoft Word Interface changes into Outline View. We have the Outlining tab, and all the rest of the Outline View commands available. For this post we must do the following steps:
Third, we select the text in our Document, that we want to use for Secondary Bullet Points in our Slide, and then from the Outline Level Box as shown in the image below, we select Level 3. The procedure can go on, and on depending on what we want in our Slides.
Once finished editing our Document, we Close the Outline View and then we Save our Document. We Name the File and we select the Destination Folder of our File. We then Close the Word Document and Open Microsoft PowerPoint. In the following image, I have Created a New Blank Presentation from the beginning. Then from the Home tab of the ribbon, and under the area named Slides I have selected the command New Slide. From the drop-down menu that appears we navigate at the end of the menu and select the command Slides From Outline as shown below.
Once we select the command Slides From Outline, the Insert Outline dialog box appears as shown in the image below. Here we navigate so we can locate the Document that we have created and then select it. In the image below, we notice also that next to the File Name text box, that the File Type is All Outlines (*.txt, *.rtf, *.docm. *.docx, *.doc, *.wpd). Once we have selected the Document, we just press the Open button which is located at the bottom right corner of the Insert Outline dialog box.
Depending on the Size of the Word Document that we created in Outline View, the Outline will be inserted in our PowerPoint Presentation. We can see the text that we changed into Level 1 as Headings in our Presentation, we can see the text that we changed into Level 2 as Bullet Points and we can see the text that we changed into Level 3 as a Secondary Bullet Points.
The thing is, that most of the work must be done in the Microsoft Word Document. The procedure in Microsoft PowerPoint is quite simple and easy. From there on, we can Format, Modify and do whatever else we want in our Presentation.
Below you can check out the video describing How To Create A Presentation From an Outline in Microsoft PowerPoint?
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